Accounts payable
The so-called KWF is UZH’s electronic invoice processing system that ensures efficient and high-quality processing of all supplier invoices, internal transfer postings and payment orders.
The employees responsible for the different processing tasks are automatically informed by e-mail about the new documents to be processed.
When all necessary approvals have been completed, the posting/payment is triggered automatically.
A financial record must be checked or approved by at least two different people (dual control principle). We recommend that you assign the system roles of "materielle and formelle Prüfung" to one person.
Roles:
- “Materielle Prüfung”: Reconciliation of the content of the purchase order with the delivery/service and value check of the invoice.
- “Formelle Prüfung”: Ensuring the correct account assignment (cost center (KST) or project (PSP), G/L account) and verification of the amount and the supplier.
- Financial approval: approval of the payment by the financially responsible person along the management structure.
- “Rechnungsdelegierte/r”: Delegation of the financial approval up to CHF 1'000 to an employee. The responsibility for the cost center or project remains untouched.
- “Hauptkoordinator:in”: Administrative support person who takes over the coordination/clarification within your unit in case of records with missing reference details.
Information on the “formelle Prüfende”, financially responsible persons and “Rechnungsdelegierte” can be found in the financial reference data. The “materielle Prüfende” can be queried in the Webportal via the section "FI Stammdaten".
All KWF roles can be requested, changed or removed via inForm.